The Wilson & Associates Team offers the following menu of services which may be modified based on client individual needs and resources:

Professional and Business Association/ Services

  • Trilingual: English, French and Spanish
  • Strategic Planning
  • New Board Member Orientation
  • Organize and Execute Board & Committee Meetings
  • Day to Day Management of Business Office
  • Financial Management
  • Develop & Manage Operating Budget
  • Staff Supervision
  • QuickBooks
  • Microsoft Office
  • Member Recruitment
  • Member Communications
  • Event Planning & Program Development
  • New Revenue Strategies
  • Development & Production of Marketing Materials
  • Social Media Platform(s) Management
  • Member/Donor Database Management
  • Website Design and Maintenance
  • External Relations/Community Outreach

Virtual Meetings & Events

  • Consultation on best internet platform and format
  • Speaker/Presenter rehearsal including the collection of materials (slide decks, videos, etc.)
  • Provide internet platform and invitation
    • Set up host/co-host
    • Audience response or polling questions
    • Designation of breakout rooms
    • Set up waiting room (or not)
    • Discuss password entrance (or not)
    • Discuss recording options
  • Set up audience response or polling questions
  • Manage event
    • Allow attendees into meeting
    • Facilitate cameras/microphones off and on
    • Help presenters share their screen
    • Bring up slide decks and provide presenters control
    • Offline communication with presenters/meeting planners
    • Monitor attendee activities
    • Monitor and facilitate question and answer segments (chats, raising hands, open mics)
    • Provide time management
  • Record event
  • Provide all audiovisual equipment including
    • Computers
    • Monitors
    • Cameras
    • Webcasters
  • Cloud based storage/access of recording
  • Video editing
  • Presentation archiving
  • Recording analytics

In-Person Meetings & Events

  • Plan the scope of the event, including its time, location, and cost
  • Site Selection
  • Event Design, In-person or Virtual
  • Contract Negotiation, Risk Mitigation
  • Financial Management/ Profit Targets
  • Custom Online Event Registration
  • Sponsor Outreach
  • Attendee Data Management
  • Room Block Management
  • Catering Coordination
  • Audio Visual, Multi-Media Services
  • Off-site Tours or Events
  • Speaker Management
  • On-Site Staffing
  • Vendor Management
  • Communications
  • Post-Event Evaluations

Virtual Clients

  • Duval County Medical Society
  • Florida Allergy Asthma and Immunology Society
  • Florida Defense Contractors Association
  • Florida Energy Pipeline Association
  • Florida Gas Transmission
  • Florida Gastroenterology Society
  • Florida Orthopaedic Society
  • Florida Society of Rheumatology
  • Georgia Orthopaedic Society
  • Georgia Vascular Society
  • Orange County Medical Society
  • Precast Concrete Structures Association of Florida

Virtual Capabilities

Level 1 – No Minimum

  • Zoom, Skype, or Similar
  • Single Room
  • No Branding
  • 1 Tech
  • No Independent Audio Or Video Control
  • No Audio Or Video Playback
  • 100 Attendees Or Less
  • No RTMP Streaming
  • No Coms
  • No Pre Test Day

Level 2 – 2 Day Minimum

  • Zoom, Skype, VMix, or Similar
  • 2 Rooms (Breakouts)
  • 1 Hours Of 2D Branding Creation
  • 2 Techs
  • Minimum Audio & Video Control
  • Audio Playback (No Video)
  • 300 Attendees Or Less
  • 1 Stream Of RTMP Streaming Out (No Returns)
  • 3 Channels Of Coms
  • 1 Pre Check Day (2 Hours)

Level 3 – 3 Day Minimum

  • Any Conference System Available To Mass-Market
  • 5 Rooms (Breakouts)
  • Prebuilt Unreal Virtual Stage With 2 Hours Of 3D Branding Creation
  • 3 Techs – Full Independent Audio & Video Control
  • Minimum Audio & Video Playback
  • 1,000 Attendees Or Less
  • 2 Stream Of RTMP Streaming And 1 Return
  • 6 Channel Of Coms
  • 1 Pre Check Day (5 Hours)

Level 4 – 3 Day Minimum

  • Any Conference System Available To Mass-Market
  • 10 Rooms (Breakouts)
  • Prebuilt Unreal Virtual Stage With 8 Hours Of 3D Branding Creation
  • 4 Techs
  • Full Independent Audio & Video Control
  • Full Audio & Video Playback
  • 3,000 Attendees
  • 4 Stream Of RTMP Streaming And 2 Returns
  • 8 Channels Of Coms With Minimum RTS In Studio
  • 1 Pre Check Day (10 Hours)

Level 5 – 2 Day Minimum

  • Any Conference System Available To Mass-Market
  • 15 Rooms (Breakouts)
  • Fully Customized Unreal Virtual Stage With 15 Hours Of 3D Branding Creation
  • 7 Techs – Full Independent Audio & Video Control
  • Full Audio & Video Playback
  • 5000 Attendees
  • 6 Stream Of RTMP Streaming And 4 Returns
  • Prebuilt Full D3 XR Studio With 8 Hours Of Content Creation
  • 12 Channels Of Coms With Full RTS In Studio
  • 1.5 Pre Check Days (15 Hours Total)

Level 6 – 2 Day Minimum

  • Any Conference System Available To Mass-Market
  • 20 Rooms (Breakouts)
  • Fully Customized Unreal Virtual Stage With 25 Hours Of 3D Branding Creation
  • 9 Techs
  • Full Independent Audio & Video Control
  • Full Audio & Video Playback
  • 10,000 Attendees
  • 8 Stream Of RTMP Streaming And 6 Returns
  • Full D3 XR Studio With 20 Hours Of Content Creation
  • 20 Channels Of Coms With Full RTS In Studio And Audio Leveling
  • 2 Pre Check Days (10 Hours Each Day)

Muti-Day Discount After 3 Days Available On Off Studio Peak Times